The foundation for a successful academic career is making sure you have a clear plan for completing all the courses required for your major and degree. Your advisor serves as the navigator on your ship sailing towards graduation. Although there are many tools at Rutgers to help you navigate your degree program on your own, at times you may need the help of your advisor to keep you on track. It is highly recommended that you meet with your advisor at least once a year, if not once a semester to confirm you are on the right path to graduate on time.
There are many tools available to help you plan your semester courses in advance. We recommend students become familiar with these tools to assist in their discussions with advisors and mapping out their degree progress:
How to use the Schedule of Classes
How to use the Course Schedule Planner
How to use the Degree Navigator
NEW FIRST YEAR AND TRANSFER PLANNING
Congratulations for starting your journey at Mason Gross and Rutgers University! You have enrolled in an intense professional degree program where you will be completely immersed in studying your passion. As a new student you will have lots to learn and get accustomed to. Your advisement team is here to help you along the way.
When you first enroll you will be contacted by your assigned major advisor to start planning your schedule. For advisors to do this effectively it is important that you complete required placement tests early, submit college transcripts (including courses taken while in high school), submit AP and IB test scores and complete any questionnaires sent to you by your advisor. All Mason Gross degree programs are very prescribed, so it is important that you stick to the recommended course sequence to graduate on time.
New undergraduate students will not gain access to change their schedule until after the first day of classes in their first semester. Once you do gain access to adjust your schedule during the ADD/DROP period we caution you from making any changes without first speaking with an advisor, as it may negatively impact your ability to graduate on time.
CONTINUING STUDENT PLANNING
It is highly recommended that you meet with your advisor at least once a year, if not once a semester to confirm you are on the right path to graduate on time. It is your advisor’s primary function to make sure you have the plan and tools to complete your degree. Be sure to check Degree Navigator often to track your course completion and progress.
DECLARING SECOND MAJOR/MINOR
Undergraduate students at Mason Gross are encouraged to take advantage of a variety of courses available outside of their intended majors as much as their schedule allows. Students who take a few courses in a certain subject may find that they have enough credits to declare a second major or minor in that area.
Students are encouraged to start taking these additional classes as soon as they are able but to wait until at least their second year before declaring the second major or minor on their transcript.
Note: Mason Gross students declared in a BFA, or BM program may not declare a second major in a Mason Gross curriculum. Mason Gross students declared in a BFA, or BM program may declare a minor in another Mason Gross curriculum. For example, a Mason Gross BFA Dance Major cannot declare a double major in Music, but they can declare the Music minor.
If you would like to declare a second major or minor but are not sure if doing so would be right for you, please speak you’re your advisor, as they may know what majors best compliment your current course of study and assist you in choosing a major/minor that fits your personal strengths and interests.
Please make sure you review the entry requirements for the major/minor you are exploring. The following majors require a separate application process and must be submitted directly to the offering school:
- Information Technology and Informatics
- Journalism and Media Studies
- Health Administration
- Planning and Public Policy
- Public Health
- Public Policy
- Urban Planning and Design
For all other programs, please declare your second major/minor online through the Mason Gross
CHANGING YOUR MAJOR WITHIN RUTGERS (SCHOOL TO SCHOOL TRANSFER)
If you decide your Mason Gross major is not right for you and you would like to transfer out of Mason Gross to another school within Rutgers University please speak with your advisor first, before changing your schedule on your own. We have advised many students through successful transitions to other majors at Rutgers University. You do not have to do this alone!
Any Mason Gross School of the Arts undergraduate student who wishes to transfer to another undergraduate school at Rutgers-New Brunswick may do so by filing a school-to-school transfer application, which is available online. Submission of the transfer application does not guarantee admission into the school or department of the student’s choice and also does not guarantee the transfer of merit scholarships awarded to the student while enrolled at Mason Gross.
Each academic unit at Rutgers has different requirements for admission through the School-to-School application. Kindly review these pages if you are interested in enrolling in a different major at Rutgers and to see if you would qualify for admission:
- Earnest Mario School of Pharmacy
- Edward J. Bloustein School of Planning and Public Policy
- Rutgers Business School
- School of Arts and Sciences
- School of Communication and Information
- School of Engineering
- School of Environmental and Biological Sciences
- Rutgers School of Management and Labor Relations
- School of Nursing
AGAIN, PLEASE NOTE: If you are receiving a merit scholarship from Mason Gross, please contact the scholarship administrator at the school you would like to transfer into to see if your Mason Gross Award will be honored before you commit to transferring. The transfer of scholarships from one Rutgers unit to another is not guaranteed.
Students are responsible for monitoring the accuracy of their registration throughout each semester. For more information on registration and tutorials please refer to the online Rutgers Student Success “How To” guides, including how to use Webreg, an online system for matriculating students to register, change, or add/drop courses to your class schedule.
Registration access will vary depending on a student’s matriculation status. For continuing students, registration priority is set by the number of credits completed. Please refer to the category below which best describes your “student type” for additional information.
New Undergraduate Students – First Year, Outside Transfer, School to School Transfer
Starting your journey at Mason Gross you will work with your advisor to initiate registration for the first semester of matriculation. Students will gain access to make changes to their schedule after the first day of classes, however, please speak with your advisor before making any changes as making these changes may affect your ability to graduate on time.
Continuing Undergraduate Students
If you are currently enrolled and need to register for the subsequent fall or spring term you will be eligible to do so during pre-registration. Continuing students gain access to registration based on the number of credits they have completed. The Priority Registration Calendar Schedule is available on the Registrar website.
Re-Enrolling Undergraduate Students
Students returning to Mason Gross after an absence will be able to register for classes once their re-enrollment has been processed and approved. Typically, re-enrollment applications will not be processed until after the pre-registration period, so please plan accordingly.
If you are looking for additional policies not included here, please refer to the appropriate university catalog online.
The add/drop period generally occurs during the first two weeks of the semester. During this time, students may add and drop courses to finalize their registrations. Add/drop dates are determined by the University Senate prior to the beginning of the semester, and it can vary each semester. Also, the Senate’s decision supersedes any previously advertised add/drop dates. Therefore, students must check their campus specific website at the beginning of each semester to determine the latest registration information available.
COURSE LOAD (Full-Time and Part-Time Status)
Students are charged a flat tuition rate unless they are taking a credit load considered less than full-time. If students are taking a credit load less than full-time they will be charged per credit they are taking. If they are taking a full-time credit load students are charged a flat tuition rate and permitted to take additional credits (up to the maximum credit limit) for no additional cost.
All undergraduate programs in the Mason Gross School of the Arts are full-time professional degree programs. A full-time undergraduate student is defined as one taking at least 12 credits per semester.
Undergraduates taking fewer than 12 credits would be considered part-time. Only under extenuating circumstances, as determined by the Dean for Advising and Student Success, can a student attend on a part-time basis. This also extends to undergraduate students in their final semester should they require less than 12 credits to complete their degree. Undergraduate students taking fewer than 12 credits are considered part time.
Full-time status is required for most financial aid awards therefore students should consider the impact registering for fewer than 12 credits may have on their scholarships and/or financial aid.
Full-time undergraduate students at Mason Gross usually carry at least 15 credits per semester and in some programs need to carry more than 15 credits in one or more semesters to graduate within the standard four-year period.
Liberal Arts Course Approval
Mason Gross Undergraduate students must fulfill non-major course requirements we refer to as Liberal Arts. Students are provided lists of courses which would fulfill these requirements; however, students often identify courses offered at other units within Rutgers not included on the lists we provide. If you find a course you would like to fulfill a liberal arts requirement that is not included on our lists please submit your request though the form below.
MAXIMUM CREDIT HOUR LIMITS
During fall and spring pre-registration, Mason Gross students are restricted to a maximum 20 credits until the first day of classes when add/drop opens. During the add/drop period, the 20-credit restriction will be lifted, and Mason Gross students may register for a maximum 24 credits.
Undergraduate students are limited to 12 credits in the summer session. Students may not be registered for more than two courses in a single summer session or overlapping sessions.
First-year students are not permitted to register for winter session course. All other students may take no more than two courses or a maximum 4 credits in the winter session. Please note that not all winter session courses are equivalent to courses with the same title and number offered in the fall and spring terms, therefore students are advised to receive preapproval to be sure the course will count towards their degree prior to registration.
REGISTERING WITH CONFLICTS
Undergraduate students who wish to register for courses webreg blocks because of a scheduling conflict (due to the time, days, or location of the course) must request an override from their department’s adviser by providing written evidence from one or both instructors stating the student will either be excused to arrive late or leave early from at least one of the two courses.
Students will only be approved for a schedule conflict override if meeting times slightly overlap (due to estimated travel time). They will not be approved if an entire meeting time conflicts.
When there is an overlap scheduling conflict it is advisable that students register for the class which they believe may reach the stop point (fill up) first while they await the scheduling conflict override to be approved and processed.
All requests for conflict overrides submitted prior to the first day of classes will be processed before the end of the add/drop period.
REPEATING COURSES TO DELETE “D” OF “F” FROM GPA
With permission from your major advisor (required for School 07 courses) a student may repeat a course taken at Rutgers University in which a grade of “D” or “F” was earned for degree credit. If the grade is improved, the student may request that the original grade be deleted from the cumulative grade-point average by application of an “E” prefix. Although the original grade of “D” or “F” will remain on the transcript, with the “E” prefix it will no longer be calculated into the GPA.
To qualify, repeated courses must be taken at Rutgers and may be used only once for any given course. If a student fails a course a second time, only the second “D” or “F” will be computed into the cumulative average.
This action can only be completed for a maximum of 16 credits, in no more than four courses.
To request permission to apply the “E” prefix to a course which was successfully repeated please submit the form below to your advisor.
SINGLE COURSE WITHDRAWALS AFTER ADD/DROP
In the fall or spring term, after the add/drop period is over, students may elect to withdraw from a single course until the 7th week of the semester. Students are encouraged to withdraw from a single course if failure is imminent due to performance or attendance in a class (typically indicated by warning grades mid semester).
Undergraduate students may freely withdraw from a single course if they remain above 12 credits after the withdrawal. If the withdrawal drops their credit amount below 12 credits, the student will need to gain permission from the Assistant Dean for Advising and Student Success to withdraw from the class.
Withdrawals from single courses will result in a “W” grade on the student’s transcript. “W” grades are considered attempted credits, therefore even when dropping below 12 credits from withdrawing from a single course, students will still be considered full-time.
No refunds of tuition are given for individual course withdrawals after the second week of classes.
COMPLETE WITHDRAWAL/LEAVE OF ABSENCE
At times, students may experience personal circumstances or hardships preventing them from completing a semester. When this happens students may be advised or elect to take a full withdrawal from all classes.
Students withdrawing from all courses with the intent to return to their program in the future will be initiating a leave of absence.
Students withdrawing from all courses who do not intend on returning to complete their degree are withdrawing from the university.
A student who withdraws from all courses, may receive a partial refund according to the rules described on the Student Accounting website.
Withdrawal is not permitted during the last two weeks of classes.
More information on withdrawing from all courses can be found on the Scarlet Hub website.
General Academic Transfer Credit
Students who complete coursework at other accredited institutions may receive credit for academic courses passed with a grade of C or better. The courses submitted are evaluated by the student’s assigned major advisor or administrator from the department offering the equivalent course upon receipt of a course description and an official transcript from the outside institution(s) attended. Transfer credits and grades for courses taken outside Rutgers University are not included in the cumulative grade-point average.
For more information, please refer to the sections below on what we do not award credit for, transfer credit limits, and exceptions for credit earned in high school, dual enrollment credit, math credit, expository Writing credit, Foreign Language credit, and Major Artistic Course credit.
Mason Gross does not award credit for:
- Credit earned at other institutions during a fall or spring semester in which students are currently enrolled in and registered for courses at Rutgers.
- Subject tests taken through the College Level Examination Program (CLEP) or Massive Open Online Courses (MOOCs), including those offered through Coursera, even when those courses are offered by units of Rutgers University.
- Courses passed by examination at other institutions (courses taken online are dealt with by the department in question).
Transfer Credit Limits
Mason Gross sets the following limits on the maximum number of degree credits transferable into the school: no more than 60 credits from two-year institutions, no more than 90 credits from four-year institutions, and no more than 12 of the last 42 credits earned for the degree may be transfer credits. A maximum of 90 credits may be transferred from any combination of two- and four-year institutions.
College Credit Earned in High School
Under New Jersey state law, certain approved courses in high school may be taken for college credit. Students should consult with an adviser to determine if these courses qualify for credit at Mason Gross School of the Arts.
New Jersey Community College credit earned while the student is in high school, courses taken at the high school and recorded on a college transcript, or courses taken the summer prior to matriculation at Rutgers, may be submitted for credit transfer with an official college transcript. Courses taken while in high school at New Jersey Community Colleges may have Rutgers equivalents in njtransfer.org but may only transfer as elective credit, or may not transfer at all. In these cases, students are advised to submit an official transcript, course description and syllabus to their major advisor for evaluation.
Dual Enrollment Credit
Dual Enrollment is when a student enrolled in high school is taking courses at Rutgers. Students may receive full credit for the course if it appears on a Rutgers transcript for approved courses in this program. This includes students enrolled in the Dual Enrollment agreement for Expository Writing.
Advanced Placement (AP Exams)
Degree credit for non-major liberal arts courses is awarded for advanced placement scores of 4 or 5 on the College Board Advanced Placement Exams. Credit is not given for grades of 1, 2, or 3. Credit earned by advanced placement is not computed in the cumulative grade-point average.
A score of 4 or 5 on either the English Language/Composition (Test #36) or English Literature/Composition (Test #37) awards credit for Expository Writing (01:355:101).
A score of 4 or 5 received on both the English Language/Composition and English Literature/Composition awards credit for both Expository Writing (01:355:101) and Introduction to Literature (01:358:201).
International Baccalaureate (IB) Examinations
Mason Gross School of the Arts recognizes the rigor of the International Baccalaureate program and grants college credit for students who demonstrate strong performance (scores of 7, 6, and 5) on Higher Level exams. Credit is not given for grades of 4 or lower or for Subsidiary/Standard Level exams.
Expository Writing Credit
Once admitted to Rutgers University-New Brunswick, all first-year and transfer students without equivalent transfer credit are required to complete Expository Writing (01:355:101) at the New Brunswick campus.
Credit may not be transferred in from a course taken during high school at another college or university. Students may only receive Expository credit if taken while in high school through the Dual Enrollment program with Rutgers and has Expository Writing on a Rutgers transcript.
First year students with SAT Evidence-Based Reading and Writing scores of 650 or higher or ACT Reading scores of 32 or higher will automatically be placed in Expository Writing (01:355:101) and are NOT REQUIRED to complete the English placement test.
First year students who do not meet the SAT/ACT score requirements above or do not have Dual Enrollment credit for Expository writing must take the writing placement exam.
Students who place into courses below the level of Expository Writing must take all required writing pre-requisite courses to Expository Writing at Rutgers-New Brunswick.
Transfer students entering Rutgers without an equivalent Expository Writing course must complete the English placement test.
For first-year students who have taken a college-level math course while in high school, the transferability of the credits will be dependent upon their performance on the Rutgers math placement test; they must place at an equal or higher level. For example, if a student has received credit for precalculus, they must place into precalculus or higher to receive the credit.
The Rutgers New Brunswick/Piscataway Math Department will not approve the transfer of any 3 or more-credit course offered in any Session (Summer, Winter, or other) lasting less than 5 weeks.
The Rutgers New Brunswick/Piscataway Math Department will not approve the transfer of courses taught at sites off the campus of the college offering them. Online and hybrid courses are acceptable, on the condition that the student can document that the courses had adequate examination integrity protocols.
Foreign Language Credit
Students who have taken two or more years of foreign language in high school must take a placement exam before taking a course in that language again as an undergraduate in college. Students who speak a second language at home but are looking to take courses in that language at Rutgers also need to take the placement exam. Students who have studied two or more years of a foreign language in high school may not receive credit for the 100-102 level courses in that foreign language at Rutgers. Intermediate foreign language is the first level they may receive credit for.
Artistic Course Transfer Credit
If you would like a course you have taken outside of Rutgers to count towards a course requirement in you major taught by your department you must complete a Transfer-Course-Departmental-Evaluation Form and complete the any additional requirements noted below.
Art & Design
Students who believe they have completed an equivalent art course (grade B or better) and believe they have already mastered the content of specific Mason Gross course(s) may apply for a prerequisite waiver and try to place out. To be placed out of a course, area faculty must see evidence through a portfolio of work that indicates the same material was covered successfully.
Using SlideRoom, transfer applicants should submit a portfolio of work for each of the courses they are seeking to be placed out of. For three of our foundation courses, there are specific instructions to follow when submitting these portfolios for evaluation by drawing faculty:
- Drawing Fundamentals
- Visual Thinking A (2D Design)
- Visual Thinking B (Color)
- 4D Fundamentals (Time & Space)
- Studio Courses (Design, Media, Painting, Photography, Print, or Sculpture)
The lists at the link below should be used as checklists for complete waiver portfolio(s). We understand that you may have covered the material in a different manner than the specific assignments below; if so, please include what you consider to be an equivalent project that demonstrates similar objectives.
Students may submit for evaluation of art coursework completed at a previous institution, to the Department’s Advisor and Student Success Counselor, Amee Pollack, firstname.lastname@example.org.
Placement in the level of applied music lessons is based on the Mason Gross audition, regardless of the number of semesters of lessons taken elsewhere (and/or the number of credits transferred).
Transfer credit for, and placement in, music theory, aural skills, and music history courses is based on a review of the grade earned and the syllabi of the relevant courses, as well as on the student earning the required minimum grade in the Music Department’s placement tests. The department determines if music transfer course(s) are equivalent to the Mason Gross Music Department’s course(s) or not. In some cases, a course may be approved for elective credit, but not for a specific Music Department course.
A student who has completed music history, music theory, or aural skills courses at other institutions and wishes to “place out” of the equivalent Mason Gross course must take the final exam of the Mason Gross course. Course exemptions will be determined based on the test evaluation by the appropriate music faculty.
To graduate, a student must reach the level of performance required by the Music Department, regardless of previous study; also, a student must complete the full Music Department sequence in music theory, aural skills, music history, and applied major lessons, even if some credits in these areas have been approved for elective credit.
Most students complete their undergraduate degree at Mason Gross School of the Arts in 4 years or 8 semesters. To receive their degree, they must also complete the following:
- A minimum of 120-degree credits (most BFA and BM programs exceed this credit amount)
- Credit for Expository Writing 01:355:101
- A minimum cumulative GPA of 2.0
- The required courses in your declared major (artistic courses and liberal arts courses). View your Mason Gross major’s course requirements above.
Undergraduates in a Mason Gross professional degree programs (BFA or BM) are NOT required to declare a minor or second major. However, if a student chooses to add a minor or second major, they will have additional requirements to complete in order to graduate.
If an undergraduate declares a second major or a minor, they will NOT be required to complete the CORE curriculum.
Students may only earn one degree while enrolled at Mason Gross. If they wish to earn a second degree (in addition to their BFA or BM) they may do so by re-enrolling at another Rutgers academic unit in a post-Baccalaureate degree program.
Satisfactory Academic Progress (SAP)
Satisfactory academic progress (SAP) is a requirement for all undergraduate students receiving federal, state, or university assistance while enrolled at Rutgers. Financial aid recipients must meet both a qualitative and a quantitative standard to maintain eligibility for aid. In addition, the student must complete the program within the maximum timeframe.